Conference Funding

MSS Conference Funding Information:

The Basics to Get You Started


Who is eligible?

Medical Students wishing to attend conferences in their field of interest

How much money is available per year?

Conference Fund:

  • Maximum of 450.00CAD per person per conference
  • Maximum of 900.00CAD per conference (based on two (2) people attending)
  • The Office of Student Affairs will generously fund certain projects who could not get funded through the conference fund, or who did not receive the full amount requested; all application forms will automatically be forwarded to the Office by the MSS; you will be contacted if you receive funding through the Office of Student Affairs

When can I apply?

  • You may apply retrospectively (if you attended a conference in the past 6 months) or prospectively (if you plan on attending a conference in the next 6 months)
  • Funding will therefore only be provided for conferences between: April 10, 2017 and April 8, 2018
  • No funding will be provided for conferences that took place before April 10, 2017
  • People wishing to attended conferences that will take place after April 10, 2018 will be eligible for the next application period, in the Winter of 2018.

How do I apply?

  • Complete the Conference Funding application form (below) by Sunday, October 22, 2017 @ 23h59 and send it to the MSS VP Finance, at the following address:
    • The title of the e-mail should be the following: “[Conference funding] F2017 Last name, First name”
    • Late applications will not be considered
  • Attend the Distribution of Funds Meeting on the evening of Thursday, November 2, 2017. Each applicant is expected to:
    • Give a speech describing the conference and the budget:
      • Maximum speech of 3 minutes for conference funding requests
    • Answer questions of the interviewing committee regarding his/her role in the conference
  • Attendance to the Distribution of Funds Meeting is mandatory in order to receive funding
  • If the Distribution of Funds Meeting cannot be attended for a valid reason (ex: night shift at the hospital), please mention it both in your application form and in the e-mail you will send to the VP Finance

What criteria are used to assess how much funding I am eligible to receive?

  • Relevance of the subject of the conference (Medicine-oriented topics only)
  • Magnitude and importance of the conference
  • Reasons for attending and role of student at conference (attending / presenting / hosting)
  • Appropriateness of the proposed budget
  • Possible advantages to the Faculty of Medicine and Medical Students

When do I find out if I have been chosen to receive funding?

You will receive confirmation of funding within approximately two weeks of the Distribution of Funds Meeting

When do I receive my funding?

  • After submitting all receipts and a revised budget to the MSS VP Finance
  • After submitting a conference summary describing the strengths and weaknesses of the conference/initiative
  • Disbursements will be made the following semester (January 2018). A check will be sent to the mailing address in the application form or if you have an RBC account, the amount will be deposited via direct deposit. Please mention the fact you have an RBC account in your application and your e-mail to submit it.

Fall 2017 Application​

Deadline : October 22, 2017
Interview: November 2, 2017

Contact Person

Davide De Demarco

MSS VP Finance

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